Narrative Summary
Summary
The Fort Mill Town Council held a regular meeting on September 22, 2025, with all members present except Councilman Wolfe. The meeting included an informational presentation on the Town's new GIS Hub, second readings of the FY2025–2026 budget ordinance and a solicitation code amendment, and several new business items covering annexation, a traffic infrastructure grant, and infrastructure improvement bid awards. The most contested item was a proposed annexation tied to the "Williams Reserve" planned development, which drew public opposition and was unanimously denied on first reading. The council also approved approximately $3 million in infrastructure improvement bid awards for roadway, water, sewer, and stormwater projects across multiple streets.
Key Decisions & Votes
- September 8, 2025 Minutes — Approve the minutes of the September 8, 2025 Council Meeting. Vote: 6-0, approved.
- FY2025–2026 Budget Ordinance (Second Reading) — Approve Second Reading of an ordinance to provide for the budget of the Town of Fort Mill for the fiscal year beginning October 1, 2025, and ending September 30, 2026. Vote: 5-1, approved. Councilwoman Cook cast the lone opposing vote.
- Ordinance Amending Chapter 8, Article III, Sec. 8-67 — Solicitation (Second Reading) — Approve Second Reading of an ordinance amending Chapter 8, Article III, Sec. 8-67 of the Code of Ordinances to provide updates and add new procedures relating to solicitation. Vote: 6-0, approved.
- Annexation of York County TMS 739-00-00-005 (±1.991 acres) — First Reading — Deny First Reading of an ordinance annexing York County Tax Map Number 739-00-00-005 containing ±1.991 acres. Vote: 6-0, denied. Multiple neighboring residents spoke in opposition during the public hearing.
- IMPACT Grant Resolution — Approve a resolution authorizing submission of an IMPACT Grant to the Municipal Association of South Carolina in the amount of $100,000 for an Adaptive Traffic Control System. Vote: 6-0, approved.
- 2025 Infrastructure Improvement Project Bid Awards — Approve bid awards to CK Contracting for water and sewer improvements ($2,203,475), Thermoform, Inc. for stormwater improvements ($205,364.75), and McAteer Design for road improvements ($657,000). Vote: 6-0, approved.
Watchlist Flags
- Residential Development / Subdivision: Public Hearing and First Reading — Annexation of York County Tax Map Number 739-00-00-005 (±1.991 acres) — The annexation was sought to enable construction of an access road serving the proposed "Williams Reserve" subdivision, a Planned Neighborhood Development comprising 113 single-family detached lots, 80 townhome lots, and up to 220 retirement facility units. Council unanimously denied the first reading following public opposition from four neighboring residents.
> "upon annexation, an access road to the proposed 'Williams Reserve' subdivision (a Planned Neighborhood Development with 113 single-family detached lots, 80 townhome lots, and up to 220 retirement facility units) would be constructed."
Action Items & Upcoming Dates
- October 13, 2025 — Council approval of the September 22, 2025 meeting minutes.
Agenda Items
-
Approval of September 8, 2025 Council Meeting Minutes
Councilman Helms made a motion to approve the minutes of the September 8, 2025 Council Meeting, seconded by Councilwoman Cook.
- Outcome
- approved
- Motion
- Approve the minutes of the September 8, 2025 Council Meeting
- Moved / seconded
- Councilman Helms / Councilwoman Cook
- Vote
- 6-0
- Source ref
- page: p.1
- Tags
- minutes
-
Presentation #1
Introduction to the Fort Mill Hub
Gavin Witherspoon, GIS Analyst, gave a presentation on the Town of Fort Mill's GIS Hub. This hub is a place where you can explore information about the town and places of interest via interactive web maps, or view/download static PDF maps.
- Outcome
- informational
- Motion
- No motion recorded
- Moved / seconded
- Not recorded / Not recorded
- Vote
- No vote recorded
- Source ref
- page: p.1
- Tags
- GIS maps presentation
-
Old Business Item #1
Second Reading: Budget Ordinance for Fiscal Year October 1, 2025 – September 30, 2026
Councilman Hudgins made a motion to approve the Second Reading of an ordinance to provide for the budget of the Town of Fort Mill, South Carolina for the fiscal year beginning October 1, 2025, and ending September 30, 2026. The motion was seconded by Councilman Garrison, with Councilwoman Cook opposing.
- Outcome
- approved
- Motion
- Approve Second Reading of an ordinance to provide for the budget of the Town of Fort Mill, South Carolina for the fiscal year beginning October 1, 2025, and ending September 30, 2026, to provide for the receipt and expenditure of funds, and other matters related thereto
- Moved / seconded
- Councilman Hudgins / Councilman Garrison
- Vote
- 5-1
- Source ref
- page: p.2
- Tags
- budget ordinance
-
Old Business Item #2
Second Reading: Ordinance Amending Chapter 8, Article III, Sec. 8-67 of the Code of Ordinances
Councilwoman Cook made a motion to approve the Second Reading of an ordinance amending Chapter 8, Article III, Sec. 8-67 of the Code of Ordinances to provide updates to the code and add new procedures relating to solicitation. The motion was seconded by Councilman Garrison.
- Outcome
- approved
- Motion
- Approve Second Reading of an ordinance amending Chapter 8, Article III, Sec. 8-67 of the Code of Ordinances so as to provide updates to the code and add new procedures relating to solicitation
- Moved / seconded
- Councilwoman Cook / Councilman Garrison
- Vote
- 6-0
- Source ref
- page: p.2
- Tags
- ordinance code solicitation
-
New Business Item #1
Public Hearing and First Reading: Annexation of York County Tax Map Number 739-00-00-005 (±1.991 acres)
Mayor Savage opened the public hearing for an annexation of York County Tax Map Number 739-00-00-005 containing ±1.991 acres in Ward 4 (Councilman Chris Moody's ward). Multiple citizens spoke in opposition to the annexation. Planning Director Penelope Karagounis explained that upon annexation, an access road to the proposed "Williams Reserve" subdivision (a Planned Neighborhood Development with 113 single-family detached lots, 80 townhome lots, and up to 220 retirement facility units) would be constructed. Councilwoman Cook made a motion to deny First Reading, seconded by Councilman Moody.
- Outcome
- denied
- Motion
- Deny First Reading of an ordinance annexing York County Tax Map Number 739-00-00-005 containing ±1.991 acres
- Moved / seconded
- Councilwoman Cook / Councilman Moody
- Vote
- 6-0
- Source ref
- page: p.2
- Tags
- annexation public hearing subdivision Williams Reserve
-
New Business Item #2
Resolution: Authorizing Submission of an IMPACT Grant to the Municipal Association of South Carolina
Staff explained that the Town is evaluating an adaptive traffic control system throughout Fort Mill. Rapid growth has increased traffic volumes and stress on time-of-day signal operations. Staff recommends advancing an Adaptive Traffic Control System (ATCS) with battery backup and cloud-based emergency vehicle preemption. Councilman Garrison made a motion to approve the resolution, seconded by Councilwoman Cook.
- Outcome
- approved
- Motion
- Approve the resolution authorizing the submission of an IMPACT Grant to the Municipal Association of South Carolina for an IMPACT Grant in the amount of $100,000
- Moved / seconded
- Councilman Garrison / Councilwoman Cook
- Vote
- 6-0
- Source ref
- page: p.3
- Tags
- traffic control grant ATCS infrastructure
-
New Business Item #3
Award Bids for the 2025 Infrastructure Improvement Projects
Eric Davis, Assistant Town Manager/CFO, reported that bids were received for roadway improvements on Phillips Street, Pine Knoll Street, Monroe White, Looms Way, and Calhoun Street. Staff also described water, sewer, and stormwater system replacements to be performed concurrently. Staff recommends awarding bids to CK Contracting for water and sewer improvements ($2,203,475), Thermoform, Inc. for stormwater improvements ($205,364.75), and McAteer Design for road improvements ($657,000). Councilwoman Cook made a motion to approve the bid awards, seconded by Councilman Hudgins.
- Outcome
- approved
- Motion
- Approve the bid awards as presented by staff
- Moved / seconded
- Councilwoman Cook / Councilman Hudgins
- Vote
- 6-0
- Source ref
- page: p.3
- Tags
- infrastructure bids roads water sewer stormwater
Votes
-
Approval of September 8, 2025 Council Meeting Minutes
Approve the minutes of the September 8, 2025 Council Meeting
- Vote
- 6-0
- Outcome
- approved
- Source ref
- page: p.1
-
Second Reading: Budget Ordinance for Fiscal Year October 1, 2025 – September 30, 2026
Approve Second Reading of an ordinance to provide for the budget of the Town of Fort Mill, South Carolina for the fiscal year beginning October 1, 2025, and ending September 30, 2026, to provide for the receipt and expenditure of funds, and other matters related thereto
- Vote
- 5-1
- Outcome
- approved
- Source ref
- page: p.2
-
Second Reading: Ordinance Amending Chapter 8, Article III, Sec. 8-67 of the Code of Ordinances
Approve Second Reading of an ordinance amending Chapter 8, Article III, Sec. 8-67 of the Code of Ordinances so as to provide updates to the code and add new procedures relating to solicitation
- Vote
- 6-0
- Outcome
- approved
- Source ref
- page: p.2
-
Public Hearing and First Reading: Annexation of York County Tax Map Number 739-00-00-005 (±1.991 acres)
Deny First Reading of an ordinance annexing York County Tax Map Number 739-00-00-005 containing ±1.991 acres
- Vote
- 6-0
- Outcome
- denied
- Source ref
- page: p.2
-
Resolution: Authorizing Submission of an IMPACT Grant to the Municipal Association of South Carolina
Approve the resolution authorizing the submission of an IMPACT Grant to the Municipal Association of South Carolina for an IMPACT Grant in the amount of $100,000
- Vote
- 6-0
- Outcome
- approved
- Source ref
- page: p.3
-
Award Bids for the 2025 Infrastructure Improvement Projects
Approve the bid awards as presented by staff
- Vote
- 6-0
- Outcome
- approved
- Source ref
- page: p.3
Public Hearings
-
Annexation of York County Tax Map Number 739-00-00-005 (±1.991 acres, Ward 4)
Mr. Dave Price (1687 Williams Road), Ms. Frieda Price (1687 Williams Road), Mr. Mike Laviolette (1666 Williams Road), and Ms. Roxanne Grace (1671 Saddlewood Drive) all spoke in opposition to the annexation. Ms. Sara Shirley, representative for Kimley Horn, made a statement to clarify the need for this matter to be brought forward.
- Speakers
- None recorded
- Source ref
- page: p.2
Action Items
No action items listed.
Upcoming Dates
-
Council approval of these meeting minutes
- Date
- 2025-10-13
Watchlist Flags
-
Public Hearing and First Reading: Annexation of York County Tax Map Number 739-00-00-005 (±1.991 acres)
- Category
- subdivision
Uncertainty Notes
-
no_schema_validation
- Field
schema_version- Value
- Not applicable
- Note
- Schema is 0.1.0-draft; final validation must happen downstream in Codex.
-
vote_granularity
- Field
facts.agenda_items[*].vote- Value
- Not applicable
- Note
- Approved minutes record tallies but not per-member dissent.
-
needs_adjudication
- Field
generated_narrative.claim_check- Value
- Not applicable
- Note
- Claim checker flagged 1 item(s); see claim_check.issues. Pass-2 (Pattern C implicit-year resolution) did not clear these.